Graduate Conference Funding: Terms & Conditions

Royal Institute of Philosophy Terms and Conditions for Graduate Conference funding.

  1. Conference funding is for speakers’ expenses, general administration and advertising costs. This includes accommodation and meals for speakers where appropriate.
  2. Applications should be submitted to the Royal Institute of Philosophy (TRIP) up to and including the deadline date of midnight on Monday, 26th May 2025.  Submissions after this date will not be accepted.
  3. A full budget for your conference must be emailed to a.almjbarae@royalinstitutephilosophy.org in addition to completing your online application.
  4. Applications received without an accompanying budget will not be considered.
  5. The Institute’s financial commitment is limited to the agreement made in writing to successful applicants.
  6. Funds can be made available in advance or after the event, in either case on receipt of an invoice.
  7. Payments are to be made to the bank account of the organisation in receipt of the funding.  Grant monies cannot be made to personal bank accounts.
  8. Where funding is awarded, the Royal Institute of Philosophy must be clearly acknowledged as a funder, both in online publicity and in printed material (if any) at the conference itself.
  9. While it is assumed that financial assistance with the conference may also be sought elsewhere, the Institute must be a consenting party to any co-sponsoring arrangement and reserves its right to withdraw sponsorship.

  10. The Royal Institute of Philosophy grant funding is a restricted grant.  It can only be used for the purposes for which TRIP has awarded the grant and any deviation from this use needs to be advised to us and agreed in advance of any new spending. Any grant monies received must be accounted for as restricted funding that must only be used for the purposes for which it has been received.  The appointed programme manager must ensure the funding is held as a restricted fund, time limited and if unspent, will be made available to be returned to the Royal Institute of Philosophy.

  11. If the amount awarded to an institution in a given year is underspent, the unspent funds must be credited to the Royal Institute within 4 weeks of the event taking place. 
  12. The Institute asks for a short report on the conference 4 weeks following the date of the event. Organisers will be expected to complete an online activity form and submit this alongside a fully completed budget for the event.
  13. The Royal Institute follows BPA/SWIP Good Practice Recommendations for the events it organises, and it is a condition of sponsorship that the events the Royal Institute funds are arranged by those who follow these recommendations too. Conference organisers are requested to read and consider how to implement the BPA/SWIP Good Practice recommendations. 
  14. Conference organisers are required to follow the BPA/SWIP Good Practice Scheme recommendations.
  15. Conference organisers are also asked to consider accessibility and the BPA has good guidance that may be useful.