This privacy notice was last updated in June 2026.
Who are we?
TRIP is the data controller. This means our organisation decides how your personal data is processed and for what purposes we currently collect and process your data. You can contact us by email, telephone or by post.
Your Personal Data – What is it?
Personal data relates to information that identifies a living individual. From 25th May 2018, the processing of personal data has been governed by the General Data Protection Regulation (GDPR).
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
- You have taken a membership to the Royal Institute or a subscription to one of the Royal Institute’s journals;
- You have signed up to receive newsletters and/or marketing communications from the Royal Institute of Philosophy;
- You have applied for funding from the Royal Institute of Philosophy;
- You have applied for a position at the Royal Institute of Philosophy;
- You have requested for an event that you’re running to be listed on our network calendar;
- You have contacted the Royal Institute of Philosophy directly for any other reason.
We use the information that you have given us in order to:
- Get in touch with you regarding your membership or journal subscription;
- Get in touch with you regarding an event that you’re holding or an application or request that
you’ve made; - Keep you up to date with our events and initiatives from the organisation
- Address any concerns, feedback or queries addressed to our team here at the Royal Institute of Philosophy.
If you register for an event, your information will be stored by Eventbrite and used to administer your attendance. In this respect Eventbrite are the data controller.
Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared within TRIP in order to carry out a service or for purposes connected with the charity. We will only share your data with third parties outside of the charity with your prior consent except if there is a
requirement to share this information with other organisations.
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
- Your consent. By providing us with the information through one of the methods of direct contact above, you are providing consent for us to process your information. You are able to remove your consent at any time. You can do this by contacting support@royalinstitutephilosophy.org
- We have a legitimate interest.
How long do we keep your personal information?
Under data protection law, you have rights including:
Your right to be informed – You have the right to ask us about how your personal data is collected and used.
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at support@royalinstitutephilosophy.org or phone us on 020 7664 4851 if you wish to make a request.
Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with an update explaining this new use prior to starting any data processing, including setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new data processing.
Cookies policy
Please note that our cookies notice applies to the Royal Institute of Philosophy website. Please also refer to the privacy notices and cookies policies of the apps and browsers you are using to access our website and any Royal Institute of Philosophy website or branded pages on third party platforms (e.g. YouTube and Facebook), as well as applications accessed or used through websites or platforms operated by or on behalf of the Royal Institute of Philosophy, in order to understand their data collection practices.
By using our website, you are consenting to our use of cookies and other tracking technology in accordance with this notice. If you do not agree to our use of cookies and other tracking technology in this way, you should set your browser settings accordingly or not use our website or branded pages on third party platforms. Please note that disabling cookies may provide you with a different user experience than intended by the Royal Institute of Philosophy.
What are cookies?
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
How and why we use cookies
We use Google Analytics (a non essential cookie) on the Royal Institute of Philosophy website to collect standard internet log information and details of visitor’s behaviour patterns. We do this to discover such things as the number of visitors to the site. This information is only processed in a way that does not identify anyone. Accordingly, we are not asking you for your specific consent for those cookies. For all other cookies, your informed consent is required.
How you can change your cookies
Please ensure that your computer and browser settings reflect whether you are happy to accept cookies or not.
Contact Details
If you have any concerns about our use of your personal information, you can make a complaint to us at support@royalinstitutephilosophy.org.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House, Water Lane
Wilmslow
Cheshire SK9 5AF
Helpline number: 0303 1231113
ICO website: https://www.ico.org.uk
Legal Notice Update
We reserve the right to make any changes and corrections to this notice. Please refer to this page from time to time to review these and new additional information.
Version Number: 2
Review Date: June 2028