Royal Institute of Philosophy Terms and Conditions for Local Partners
The following terms and conditions apply to Royal Institute of Philosophy Local Partners.
- All events or other activities funded under the Local Partners scheme must be clearly identified as Royal Institute of Philosophy events and promoted as such. Promotion must include a link to a dedicated web page, not simply to the host organisation’s home page.
- In a variation on previous usage, Local Partners must refer to themselves as Royal Institute of Philosophy Local Partners, not (for example) as ‘branches’ of the Royal Institute of Philosophy.
- The purpose of Local Partnership funding is to advance the Institute’s charitable object: the education of the public in philosophy. Local partners must therefore take care to arrange events which members of the public will find interesting and to brief speakers on the importance of making themselves understood to the intelligent non-specialist. For similar reasons, venues should be chosen with regard not only to cost but with regard to appeal and accessibility to the public. Partnerships between university philosophy departments and off-campus organisations such as theatres, galleries and cafés are especially welcome. Applicants should also ensure there are good local transport links. Local Partnership funding is not intended to fund the costs of standard departmental seminar. Please contact the Assistant to the Academic Director, email@example.com, for advice or help if you have any questions.
- Funding is intended to cover speakers’ expenses and general administration costs, e.g. travel, accommodation and a meal for the speaker where appropriate and, if necessary, venue hire.
- Promptly upon hearing that funding has been agreed, Local Partners are required to send details of their forthcoming programme, with appropriate live web links, to the Royal Institute for publication on the TRIP website. If these details are not received within a maximum of four weeks from the start date of the programming for which funding has been agreed, funding may have to be repaid.
- The Institute will fund local partners up to £1,500 per year.
- Reporting. The Institute asks organisers for a report each year which must be sent to both Academic Director firstname.lastname@example.org and Managing Director email@example.com within 4 weeks of the date of the event or funding may be withdrawn. The report must include a short description (1 page max) of talks or other events arranged, speakers, and topics; numbers of members of the public attending; and EDI data e.g. the number of women speakers taking part, so it is advisable to gather this data during the year. Funding decisions depend largely on getting members of the public along to events. Secondly, the report must include the completed financial reporting form supplied by the Institute, recording the full and final expenditure for the year and giving bank instructions. Finally – though we hope this will not be necessary – the report must include descriptions of incidents, if any, which the Institute as a funding body might expect to be made aware of when coming to decisions about future funding. The Charity Commission guidance on serious incident reporting is a good guide. You must report any incident if it results in, or risks, significant harm to people who come into contact with the Royal Institute through its work; loss of the Royal Institute’s money or assets; damage to the Royal Institute’s property, or harm to the Royal Institute’s work or reputation. We would also expect to hear about any investigations into misconduct and conflicts of interest on the part of local partners.
- The Royal Institute subscribes to the BPA/SWIP Good Practice scheme and requires all network members to follow the general guidance given here. Organisers are also asked to consider the BPA/SWIP seminar policy suggestions, which can be found here. Network members are also advised to follow the BPA Guidelines for Accessible Lectures.
- Each local partner will have a nominated organiser, who will be the point of contact between the local partner and the Institute. If the role changes hands, the Academic Director must be notified with details of the new contact in a timely fashion.
- If working in partnership with other organisations, these should be outlined within your grant application.
- It is assumed that the Institute will be the main funder and so must be a consenting party to any co-funding arrangement and reserves its right to withdraw funding.
- If funding is granted for one year only, any funds unspent at the end of the year of award must be repaid to the Royal Institute within 4 weeks following the date of the events. Previous funding implies no commitment for future funding. However, the Royal Institute may also decide to award funds for a period of more than one year in which case the grant holder is at liberty to hold unspent funds over to the next year of the award period.